terms and conditions
PLEASE READ THESE TERMS CAREFULLY BEFORE USING THIS WEBSITE. By accessing or using wawildlings.co.uk you agree to be bound by these Terms and Conditions. If you do not agree, please do not use this website.
1. About Us
West Allotment Wildlings CIC is a Community Interest Company (CIC) registered in England and Wales under company number 14640282. Our registered address is 17 Griffith Terrace, West Allotment, Newcastle Upon Tyne, NE27 0EG.
We are a community club based in Holystone, North Tyneside, focused on tabletop wargaming, board games, card games, and miniature painting. We operate with a strong commitment to inclusivity, participation, and community enrichment for members of all ages.
In these Terms and Conditions, references to "we", "us", and "our" mean West Allotment Wildlings CIC. References to "you" and "your" mean any person who accesses or uses our website.
2. Scope of These Terms
These Terms and Conditions govern your use of our website at wawildlings.co.uk (the "Website") and all content, features, and services available through it, including:
• Static information pages (About, Games, Groups, Contact)
• The Events section, including event listings and information
• The Blog section, including all published articles and community posts
• Contact forms and enquiry submission
• Links to our social media channels and third-party platforms
These Terms should be read alongside our Privacy Policy, which is also published on this Website and sets out how we handle your personal data.
3. Use of the Website
3.1 Permitted use
You may use this Website for lawful personal and non-commercial purposes only. You agree to use the Website in a manner consistent with all applicable laws and regulations and in accordance with these Terms.
3.2 Prohibited conduct
You must not:
• Use the Website in any way that is unlawful, harmful, fraudulent, or deceptive
• Attempt to gain unauthorised access to any part of the Website, its hosting infrastructure, or any systems connected to it
• Transmit any unsolicited communications, spam, or promotional material through our contact forms
• Post or submit any content that is defamatory, offensive, discriminatory, or otherwise objectionable
• Scrape, harvest, or systematically copy content from the Website without our express written permission
• Use automated tools, bots, or scripts to access the Website in a way that places excessive load on our systems
• Attempt to circumvent any technical measures we use to protect the Website or its content
We reserve the right to restrict or terminate your access to the Website if we reasonably believe you have violated these Terms.
4. Events
4.1 Event information
Our Website publishes details of club events, sessions, tournaments, and campaigns, including recurring sessions such as Dungeon Crawler Friday, league events such as the League of Extraordinary Wildlings, narrative campaigns such as The Search for Salvation Lost, hobby sales such as the Ardhammer Tabletop Sale, and other community activities.
Event details including dates, times, venues, formats, and participation requirements are provided for information purposes. We make every reasonable effort to keep event information accurate, but we cannot guarantee that all details will be complete, current, or error-free at all times.
4.2 Event changes and cancellations
We reserve the right to amend, postpone, or cancel any event at any time. Where possible, we will provide advance notice of changes via the Website, our social media channels, or our Discord community. We shall not be liable for any costs, losses, or inconvenience arising from the amendment or cancellation of an event.
4.3 Participation
Attendance at West Allotment Wildlings events is subject to our Club Rules and Code of Conduct, which may be published separately and updated from time to time. By attending an event, you agree to comply with those rules and to treat all other participants, volunteers, and organisers with respect.
We welcome participants of all ages and backgrounds. Events that involve children and young people may require parental or guardian consent. Specific requirements will be set out in the relevant event information.
4.4 Photography and media at events
Photographs and video may be taken at our events for use on the Website, our blog, and our social media channels. We will always seek consent before capturing or publishing images of individuals, particularly children. If you do not wish to be photographed, please make this known to an organiser at the event. You may withdraw consent for previously published images by contacting us.
5. Blog and Community Content
Our Website includes a Blog section containing articles, guides, event write-ups, and community news, such as tournament guides, game range reviews, and club announcements.
All blog content is produced for informational and community purposes. Opinions expressed in blog posts represent the views of the individual author and do not necessarily represent the official position of West Allotment Wildlings CIC.
Guides, tutorials, and hobby advice are shared in good faith. We make no warranty that information in blog posts is complete, technically accurate, or suitable for your specific purposes. You follow any such advice at your own discretion.
6. Contact Forms and Communications
Our Website provides a contact form through which you can submit general enquiries. By submitting a form, you confirm that:
• The information you provide is accurate and not misleading
• You are not submitting unsolicited advertising or spam
• You are the authorised owner of the contact details you provide
We aim to respond to all genuine enquiries within a reasonable timeframe. However, we cannot guarantee response times and are not obliged to respond to every submission.
Information submitted through our contact form is handled in accordance with our Privacy Policy. We will not share your contact details with third parties for marketing purposes.
7. Games, Groups, and Club Activities
Our Website provides information about the games and hobby groups we run, including tabletop wargaming (such as Warhammer 40,000, Trench Crusade, and other systems), board games, card games, dungeon crawlers (including HeroQuest and Warhammer Quest), and miniature painting sessions for beginners and experienced hobbyists.
Information about session leaders, group contacts, meeting frequencies, and activity formats is provided as a guide and may be subject to change. We encourage you to check the Website or our social media channels for the most up-to-date session information before attending.
Participation in club activities is entirely voluntary. We do not guarantee that any specific game, group, or session format will be available at any given time.
8. Intellectual Property
8.1 Our content
All original content on this Website, including text, graphics, logos, images, event descriptions, blog articles, and the overall design and layout, is owned by or licensed to West Allotment Wildlings CIC and is protected by applicable copyright and intellectual property laws.
You may view, print, and download content from this Website for your own personal, non-commercial use only. You must not reproduce, republish, distribute, sell, or otherwise exploit any of our content without our prior written consent.
8.2 Third-party intellectual property
Our Website and activities may reference games, miniatures, artwork, and other intellectual property owned by third parties, including Games Workshop (Warhammer 40,000, Age of Sigmar, HeroQuest, Warhammer Quest), Trench Crusade, and other publishers and rights holders.
All such third-party marks, names, and content remain the property of their respective owners. References to third-party products and games on this Website are made for informational and community purposes only and do not imply any affiliation with, endorsement by, or sponsorship from those rights holders.
West Allotment Wildlings CIC is an independent community club and is not affiliated with Games Workshop or any other games publisher unless expressly stated.
8.3 User-submitted content
If you submit any content to us (for example, through a contact form or by contributing to club activities), you confirm that you own or have the right to submit that content, and you grant us a non-exclusive, royalty-free licence to use it in connection with the club's activities and communications.
9. Third-Party Links and Platforms
Our Website contains links to external platforms and services, including:
• Facebook (facebook.com/WestAllotmentWildlings and our members group)
• Instagram (@west_allotment_wildlings)
• YouTube (@WestAllotmentWildlings)
• Discord (our community server)
• Other external event platforms, hobby retailers, or community sites
These links are provided for your convenience and information. We do not control, endorse, or take responsibility for the content, privacy practices, or terms of any third-party website or platform. When you follow a link to an external site, you leave our Website and the terms of that third party will apply.
We strongly encourage you to review the privacy policies and terms of any third-party platform before creating an account, making a purchase, or sharing personal information with them.
Our Website is built on the Wix platform (wix.com). The use of Wix as our hosting and content management platform does not create any contractual or commercial relationship between you and Wix. Any interactions you have with Wix as a platform are subject to Wix's own terms and privacy policy.
10. Disclaimers and Limitation of Liability
10.1 Website availability
We aim to keep the Website available at all times but we do not guarantee uninterrupted or error-free access. We may suspend, withdraw, or restrict access to all or any part of the Website without notice for operational, technical, or security reasons.
10.2 Accuracy of information
Whilst we take care to ensure the information on our Website is accurate and up to date, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, or suitability of the content. You should not rely solely on content from this Website when making decisions relating to gaming systems, events, hobby purchases, or any other matter.
10.3 Limitation of liability
To the fullest extent permitted by law, West Allotment Wildlings CIC shall not be liable for any direct, indirect, incidental, special, or consequential loss or damage arising from your use of, or inability to use, this Website or any content on it.
Nothing in these Terms limits our liability for death or personal injury caused by our negligence, fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law.
10.4 Activity participation
Participation in any West Allotment Wildlings event or club activity is at your own risk. Whilst we take all reasonable steps to provide a safe and welcoming environment, we are not liable for any loss, injury, or damage to persons or property that occurs during club activities, except where caused by our negligence.
11. Children and Young People
We welcome participants of all ages and are committed to safeguarding children and young people. Our Website is intended for a general audience and is not directed exclusively at children.
Children under the age of 13 should not submit personal information through our contact forms without parental supervision. We encourage parents and guardians to discuss internet safety with children and to supervise their online activities.
If you are under 18 and wish to attend a club event or session, please ensure you have parental or guardian permission. Some events may have minimum age requirements, which will be stated in the event listing.
12. Community Standards and Code of Conduct
West Allotment Wildlings CIC is committed to being an inclusive and welcoming community for everyone, regardless of age, gender, ethnicity, disability, sexual orientation, or gaming experience.
We expect all visitors to our Website, attendees at our events, and members of our online community to treat others with respect and courtesy. Behaviour that is abusive, discriminatory, harassing, or otherwise harmful will not be tolerated and may result in removal from events or restriction of access to our platforms.
If you experience or witness behaviour that does not meet these standards, please contact us at w.a.wildlings@gmail.com.
13. Governing Law and Jurisdiction
These Terms and Conditions are governed by and construed in accordance with the laws of England and Wales. Any dispute arising out of or in connection with these Terms shall be subject to the exclusive jurisdiction of the courts of England and Wales.
14. Changes to These Terms
We reserve the right to update or amend these Terms and Conditions at any time. Changes will take effect when posted on this Website. The date at the top of this document will be updated to reflect when changes were made.
Your continued use of the Website after any changes have been posted constitutes your acceptance of the revised Terms. We encourage you to review this page periodically.
15. Contact Us
If you have any questions about these Terms and Conditions, or if you wish to report a concern, please contact us:
Email: w.a.wildlings@gmail.com
Website: wawildlings.co.uk
Registered address: 17 Griffith Terrace, West Allotment, Newcastle Upon Tyne, NE27 0EG